Student records at 蹤獲扦 (蹤獲扦) are governed by the Family Educational Rights and Privacy Act (FERPA). Under FERPA, students are afforded certain rights regarding their education records. The information below outlines these rights. Students will be notified annually, via email, of their rights under FERPA. Students are also invited to review the information on this page at any time.
A student is defined as any individual who is currently attending or has attended 蹤獲扦 (蹤獲扦).
An educational record is any record maintained by 蹤獲扦, which is directly related to the student. An educational record does not include:
- a personal record kept by a staff member, if it is kept in the sole possession of the maker of the record and is not accessible to or revealed to any other person, except a temporary substitute for the maker of the record;
- records created and maintained by the Department of Public Safety for law enforcement purposes;
- an employment record of an individual whose employment is not contingent on the fact that he or she is a student, provided the record is used only in relation to the individual's employment;
- records made or maintained by a physician, psychiatrist, psychologist, or other recognized professional or paraprofessional if the records are used only for treatment of a student and made available to those persons providing the treatment; or
- alumni records which contain information about a student after he or she is no longer in attendance at the university and which do not relate to the person as a student.
Forms Related to Disclosure and Review of your Education Record
Download the appropriate form and submit the completed form to the office listed for each form.
Forms | Download |
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FERPA Release: Grant 蹤獲扦 permission to release information about your student records to a third party including, but not limited to: your parents, spouse, or sponsor. Submit this form to the holder of the record (i.e. for a conduct record, submit to Judicial Conduct. For Admissions records, submit to the Office of the Registrar.) For questions, please contact the Office of the Registrar in Bell Building, Room 240 at 713.313.7071. | Download |
Revocation of FERPA Release: Revoke access to your educational record for previously authorized individuals. Submit this form to the holder of the record (i.e. for a conduct record, submit to Judicial Conduct. For Admissions records, submit to the Office of the Registrar.) For questions, please contact the Office of the Registrar in Bell Building, Room 240 at 713.313.7071. | Download |
Student Request to Inspect and Review Education Records: Request to inspect and review information contained in your educational record. Submit this form to the Office of the Registrar. For questions, please contact the Office of the Registrar in Bell Building, Room 240 at 713.313.7071. | Download |
Request to Withhold Directory Information: Request that 蹤獲扦 not release your directory information. Submit this form to the Office of the Registrar. For questions, please contact the Office of the Registrar in Bell Building, Room 240 at 713.313.7071. More about directory information. | Download |
Revocation of Request To Withhold Directory Information: Grant 蹤獲扦 Permission to release your directory information which you previously requested to be withheld.Submit this form to the Office of the Registrar. For questions, please contact the Office of the Registrar in Bell Building, Room 240 at 713.313.7071. More about directory information. | Download |
Student Rights under FERPA
FERPA affords students certain rights with respect to their educational records. These rights include:
FERPA Training
There are two separate courses that fulfill different FERPA/student data access requirements. New employees should complete the courses required for their position within 30 days of their hire date.
FERPA Level 1: Confidentiality of Records
- All employees and POI’s (Persons of Interest) are automatically enrolled
- Annual renewal requirement
- Fulfills the old FERPA course requirement.
FERPA: Level II – Role Access course has been developed for employees with higher-level access.
- Residential faculty, POIs, and staff with access to the Banner System are required to take this course
- Annual renewal and acknowledgement requirement
- If you identify that either you or your staff have not been enrolled in the course, or if you have a new employee who needs to enroll in the course, you can follow the self-registration instructions.
- Complete the course with an 80% or higher to fulfill this requirement.
Using Social Security Numbers
While Students who submit a FAFSA will need their Social Security Number in the 蹤獲扦 Student System to process Federal Financial Aid, due to identity theft concerns and privacy issues, students who are not applying for aid will no longer be asked to provide a Social Security number as a personal identifier. Instead, students will be assigned a student ID number upon enrollment that can be used to access education records as needed.